Accounting records detail economic movements.
Accounting record is a concept that is usually used as a synonym for accounting entry or accounting entry . This is the entry made in an accounting book to record an economic movement.
The accounting record, therefore, accounts for the entry or exit of money from the assets of a corporation. Each new accounting record implies a movement of resources that is recorded in the debit (the output) or the credit (the income).
Characteristics of the accounting record
In general, the accounting record always maintains its dual status. Every movement involves a modification of assets and liabilities: when money enters, the asset grows and the liability decreases; When you graduate, the opposite happens.
Accounting records usually consist of the date, the accounts involved, the amount and a description. All this data is recorded in the accounting book and allows the economic status of the entity to be controlled.
The importance of information
It should be noted that, according to each commercial code , there are accounting records that are mandatory for companies. It is common that keeping a daily book (with all the accounting records or entries and their corresponding receipts) and a book of inventories and balance sheets (detailing the changes in the accounting status of each year) is a legal requirement for the functioning of an organization. .
An accounting record shows the outflow and inflow of money from a company's assets.
The information recorded in the accounting records is not only useful for the company in question: it is also essential for the State , since this data is monitored and analyzed to determine whether the company acts in accordance with the requirements of the law.
How to make an accounting record
While it is best to leave the preparation and maintenance of tasks related to a company 's income and expenses in the hands of a specialized professional, not all business owners want to hire the services of an accountant, but some embark on the exciting but arduous adventure of keeping your own accounting books without help. It is worth mentioning that the law does not require anyone to delegate this work; The only requirement is that there be no irregularities.
When it comes to keeping the accounting record without the help of an accountant, there are two possible ways: do it by hand, using traditional materials; Take advantage of some of the many computer programs that exist for this purpose. The first option is still valid, but requires a much greater effort , especially in terms of order and review . Regarding software, on the other hand, there are several options, some of which are listed below:
* Outright : this is a free program that allows you to record the income and expenses of a company, with a special section for controlling taxes . Two of its most attractive features are the ability to import the transaction history of all business-related accounts (including Amazon, eBay, and PayPal, as well as bank accounts) and a feature that shows financial status. current at any time;
* Cuéntica : this platform developed in Spain offers service packages ranging from 0 to 50 euros per month. Among its functions is online invoicing and accounting registration in a way that is accessible to self-employed workers and small business owners. It also offers advice, management and access to tax information and official invoice and VAT models;
* e-autonomous : this is another Spanish environment for accounting registration that offers options such as issuing budgets and invoices , in addition to automating the registration of the latter in the income book and providing information related to tax issues. Its services can be obtained in a range of 10 to 59.90 euros per month.