The payment receipt is a document that serves as proof.
The payment receipt is the notation that serves as proof that someone has paid for something . For this receipt to exist, therefore, it is necessary that a payment has been made previously.
It should be noted that the concept of receipt can be used as a verb (it is a conjugation of the verb receive ) or as a noun (it is a document that records the receipt of money or another resource). A payment , on the other hand, consists of giving money in exchange for a good or a service .
Example of delivery of a payment receipt
The process begins with some type of commercial or financial operation . Suppose a person decides to rent a house through a real estate agency. After signing a contract , you must go to the real estate agency in question every month to pay the corresponding rent.
Each month, the tenant will come to the offices with the agreed upon money and deliver it as rent for the home. The real estate agency will be in charge of providing you with a payment receipt , where it records that the person has delivered the money corresponding to the rent. This receipt is the support that the tenant has to demonstrate that they have paid what was agreed, while it also serves the real estate agency to keep track of the management of the property.
The payment receipt allows the person who purchased a product or paid for a service to demonstrate that they have already made the financial disbursement stipulated for the development of the operation.
Most common formats
Typically, there is a numbered checkbook of payment receipts. In many cases, the payment receipt is linked to an invoice . A company issues an invoice (no. 1-425 ) for $250 , which must be paid by customer X. When this customer hands over that amount, they get a payment receipt (# 508 ). Therefore, in a system it can be recorded that invoice 1-425 has already been canceled with the generation of payment receipt 508 .
Another name by which the payment receipt is known is proof of payment , a term that in itself makes its meaning clear. It is important to highlight that there are various ways to use this type of document, and there are also several possible formats that serve to satisfy the different needs of issuers.
The normal thing is that whoever issues a payment receipt does so in duplicate, so that they leave the original with the person who made the payment and keep the duplicate as proof to avoid potential attempts to manipulate the values or amounts of the transaction . Although for many years it was recommended that both customers and companies make a photocopy of the receipt in case it was lost or damaged and became illegible, today it is possible to scan it and have one or more digital copies , so that the risk of loss is almost eliminated.
Issuance of a payment receipt
Depending on the case, the payment receipt can be issued by a person or a company, and its body can present a series of different data, depending on the needs of each one; The usual thing is that it includes the details of the products and/or services that have been paid for in the transaction, the data of each party, the date of issue, a declaration of conformity from the person receiving it, the numbers of the invoice or invoices that taxes and relevant discounts have been paid in said exchange.
It is very important to note that the payment receipt does not usually function as proof of tax collection, so it should not be used as a replacement for the invoice. On the contrary, both documents are complementary and have different purposes : although it is not evident from their name, the invoice demands payment, while the receipt shows that payment has been made.