An employee who works in the administration sector of a company is known as an administrator.
Administrative is an adjective from a Latin word that means belonging to or relating to administration . Administration, for its part, is linked to the operation , performance and structure of an organization .
An administrator is a person employed in the administration of a company or other entity. Their task is to order, organize and arrange different matters that are under their responsibility .
For example: “I have been working as an administrator in a multinational company for six years,” “Right now I work as a cadet, but I would like to be promoted to administrative position so I don't have to be on the street all day,” “In this office it's been "We need an administrative employee to help us organize the papers."
Tasks to perform
The position of administrative employee may be known as assistant or secretary . The tasks to be performed by an administrator can be very varied; Fundamentally, you will be in charge of processing the company's correspondence, answering phone calls, organizing the organization's documents, managing the agenda and filing papers.
It is common for the administrator to respond in a directive manner to a superior who occupies the main commands of the company's hierarchy. In this way, in practice, the administrator serves as the “right hand” of the manager or owner, having to be aware of a large part of the entity's affairs. It is also evident that to apply for a position of this magnitude it is necessary to have a certain preparation: it is essential, for example, that this person has a good command of computers and basic office tools.
Administrative staff can perform different tasks.
Knowledge and skills of an administrative employee
In some cases, an administrative position requires good business preparation because the responsibilities that the candidate must assume require it. If the employee must participate in the development of business projects, they must be aware of everything related not only to that particular company but also to the foreign market and contribute their experience and knowledge to carry out said project and offer profitability to the company.
At the same time, in many cases a certain knowledge in handling statistics and other analyzes is required: it is intended that whoever occupies this position will be able to gather the results of a certain survey or investigation and make a procedural plan to improve quality. of work in the company or production (depending on the type of organization we are talking about). In turn, at the end of this analysis, you must have the ability to develop a document that allows you to record the studies carried out and what are the recommended steps to follow to improve the company's efficiency.
In other cases, it is also required that you have legal and administrative law knowledge to be able to efficiently carry out tasks such as: execution of contracts, payment of condominiums or assignments, rents, and other types of business actions for which a certain preparation is required that prevents that decisions are made that could endanger the stability of the company.
The importance of communication
It is also essential to have a good base in communication resources since an administrator must transcribe, write and maintain communication with clients on behalf of the company: he will be the face of the company abroad, so it is necessary that he perform this well. work.
An administrator with communication skills will have the ability to treat customers and suppliers as they want to be treated and will achieve better opportunities for the company. At the same time, their social skills can be very useful to develop good communication between the company and its employees and vice versa and will give the establishment a beneficial climate for good quality of work.